Statement on Data Protection

The BMBF’s website can be used without personal information being disclosed. Personal information is only collected for technical purposes, for example if you place an order or sign up for a newsletter.

The following statement provides you with a complete overview of how the BMBF ensures the protection of your data and of the types of data that are collected and the purpose of doing so.

Data processing on this website

Data is collected and exchanged every time a website is visited. The BMBF automatically collects and stores data that your browser transfers to our server. That is to say:

  • your internet browser type and version
  • the operating system used
  • the loaded web page
  • the page previously visited (referrer URL)
  • time of the server request

The BMBF analyses this data solely for statistical purposes in order to measure the demand for BMBF web offerings. The BMBF is not able to trace this data back to specific individuals. This data is not merged with other data sources. IP numbers are only used to respond to queries and are not stored after a session has been ended. Data logged during access to the BMBF’s website is only disclosed to third parties in so far as we are obliged to do so by law or under a court order or if disclosure is required for (criminal) prosecution in the case of attacks on the BMBF internet infrastructure. Data will not be disclosed for any other reason. Click [here] to see what data your internet browser communicates to our server.

Cookies

The BMBF uses so-called session cookies so that you can order brochures from any page of the BMBF’s website and place your order in a shopping basket. Session cookies are small information units that are stored in the active memory of the visiting user’s computer. A randomly generated, unique ID number, a so-called session ID, is stored in a session cookie. A cookie also contains information as to its origin and the period of time it is to reside on a computer. These cookies cannot store any further types of data. The session ID is used to compile your orders in the shopping basket.

Some providers use permanent cookies to recognize visitors returning after a longer period of time. This type of information is stored as a text file on the hard drive of the user’s computer. In contrast to this, the session cookies used by the BMBF are deleted as soon as you end a session. Your shopping basket is automatically emptied once the browser has been closed or another page has been loaded. The contents of your shopping basket must be selected anew, should you end a session without completing your order transaction.

Handling cookies

All internet browsers can handle cookies. Most browsers are set up to accept all cookies without asking the user for permission. Please set up your browser to accept session cookies if you would like to use the BMBF’s shopping-basket feature.

If you refuse all cookies:

  • you cannot add various different publications to your shopping-basket and
  • you can only order one brochure at a time

Data analytics

Our website also uses Piwik, a web analytics software program which sets cookies to enable us to analyse use of our website. The information on the use of our website (including your abbreviated IP address) is sent to our server and stored for analytical purposes so that we can improve our website. Your IP address is immediately anonymized so that you remain unidentifiable to us. The information generated by the cookie about your use of this site is not disclosed to any third parties. You can refuse permission at any time if you do not wish the data relating to your visit to be stored and analysed. In this case a so-called opt-out cookie will be set in your browser which will prevent the collection of any session data by Piwik. Please note, however, that if you decide to delete the cookies on your computer, you will also delete your opt-out cookie. In that case you will have to set a new one. (Source: datenschutzbeauftragter-info.de)

Opt-out

Data pertaining to the dispatch of newsletters

Your e-mail address and selected newsletter list(s) are stored on our server when you sign up to be on a mailing list for one of the BMBF’s newsletters. We use this information solely for purposes of dispatching newsletters. Data sets are used to analyse system performance. We neither pass on this data to third parties nor use it for any other purposes of our own. Our registration system, which includes a confirmation message containing a web link to finalize registration (double opt-in), ensures that you have explicitly requested the newsletter.

You can view your data via the corresponding website at any time. To do so you need to use the e-mail address under which you registered for the newsletter.

Order transactions and e-mails to the BMBF

When you send us an e-mail, its contents and your e-mail address will be used solely for purposes of corresponding with you. In the case of order transactions, any personal data submitted will be passed on to third parties solely for purposes of handling the order (e.g. to a mail order company or other public authorities or institutions which are responsible for the dispatch of the material ordered). Your data will be deleted once your order has been completed. Inquiries from the general public, both on paper and electronic, are stored in accordance with the statutory periods of the Registry Directive, which supplements the Joint Rules of Procedure of the Federal Ministries (GGO).

Right to demand information

You have the right to demand information at any time on data that has been saved about you personally as well as to know where the data originated, who has received it and the purposes for storing it. The BMBF’s website editing staff (information@bmbf.bund.de) can provide you with information on the stored data. You can address any questions or grievances you may have to the BMBF’s Data Protection Commissioner.

Reviewing your data

You can view the data that has been transferred automatically from your browser to our server by clicking here.

Any internet browser can be set up to notify you whenever cookies are activated and to display their contents. Detailed information is available on the websites of the Commissioner for Data Protection and Freedom of Information and the Federal Office for Information Security.

You can view the data stored for newsletter dispatch purposes via the corresponding website at any time. To do so you need to use the e-mail address under which you registered for the Newsletter.